Work offers

Accounting Assistants

Description:

40%*Accounts Payable: Responsible for the timely and accurate processing of invoices into a Financial System and Logic Accounting System. This includes attaching all appropriate paperwork and authorizations, accurate coding in both financial systems, and handling any discrepancies, problems or missing information with disbursements, vendors, or operation supervisors in a timely manner. 40%*Accounts Receivable: Process recharges and comply with Business and Finance Monthly Production Schedule to insure all accounts receivable activities are completed on schedule. Coordinate with operations unit to obtain complete customer job information to ensure accurate data entry, produce, sort and mail billing statements to customers, and assist operations unit with data entry as necessary. Ensure that accurate billing and recharge records are maintained in the event of an audit. 15%Administrative Activities: Provide accurate information and reports to internal and external users as needed. Act as a liaison among departments, vendors and disbursements in regard to any disputes in payment. Maintain up-to-date knowledge of applicable tariffs, regulations and approved recharge rates to accurately answer inquires from customers on billing matters. Maintain all paperwork consistent with campus record retention requirements. Maintain forms currently in place, and develop new forms as requested by supervisor 5% Other: Perform on special projects as assigned by the Financial Officer. IV.Knowledge, Skills, Abilities, and Other Requirements The position requires analytical skill, accuracy and attention to detail with minimal supervision. A working knowledge of Microsoft Excel, Word and E-Mail are required. A basic understanding of cost accounting and familiarity with computerized accounting processes would be preferred. Good communications skills in dealing with customers, vendors, and co-workers is essential. D. Other requirements (e.g., certificates, license requirements) Professional Development and Training The incumbent will be expected to establish and achieve annual learning objectives for skill-building and professional development. Learning opportunities may include self-directed activities (such as recommended reading or participation in online courses) and/or programs, courses and activities assigned by the incumbents supervisor. The incumbent will be expected to share key lessons learned with co-workers at the conclusion of each activity, and to incorporate lessons into work performance.